Boy Scout
Troop 100
Minutes
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The meeting was chaired by Lisa Hoke, in the absence of Art Silverman.
Annie Noel, Clara Robles, Alan Vandenburgh, John LeMon, Francesca Rey
and Barry Wood attended.
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Scoutmaster’s Report:
John Le Mon gave the Scoutmaster’s report.
John LeMon reported that the October 29th event went well. A net profit
of $1,405 was recorded. This is somewhat less than in 2004. Reasons
for the decline may be the absence from pre-event selling due to illness
of last year's sales leader, Josh Noel. Scott Hoke was this year's best
seller. Purchases of new table cloths mildly detracted from profits.
John and most parents agreed that things went smoother this year than
last, when we were new to the St. Ann's kitchen and had several first
year Scouts and parents.
This year $1500 was collected from advance sales and $600 came from
walk-ins and $71 from donations. There were suggestions that the tips
boxes should be labeled "donations" and that more advertising is needed.
More donation containers are needed. New chef hats are needed. There
was a suggestion that the event should start an hour later. Alan
Vandenburgh suggested that consideration be given to having a special
category of ticket for those who might prefer to donate extra amounts of
money. He mentions a connection with a homeless shelter in the
neighborhood so that Scouts when soliciting door-to-door could indicate
that a portion of the purchase price would be donated to a shelter.
2. Christmas Tree Sale
The Christmas tree sale in our old, preferred location at River Road
Church is scheduled for December 10th. ALL SCOUTS AND PARENTS ARE
NEEDED FOR AS MUCH OF THE 9-6 PERIOD AS POSSIBLE. Event chairman Barry
Wood presented the following report: 100 trees have been ordered and
one half of the purchase price already paid. The trees will be delivered
Friday evening December 9th. The order from Seasonal Evergreen is
similar to last year, 50 balsam firs at 6 to 8 feet heights, 40 Douglas
firs, 6 to 8 feet heights, and 36 balsam wreaths with red bows. This is
an increase from 24 wreaths last year. Our cost is $3245.60 compared to
$2774.80 in 2004.
It was agreed that a more aggressive advertising campaign will be
launched in the weeks beginning with Thanksgiving. Clara Robles
volunteered to help. Laminated notices are to be placed in Tenley Town
stores and banners put up where possible. Churches, email newsletters
and neighborhood newspapers will be approached. Treasurer Donald
Francis will be asked to provide the checks that were saved from last
year so that those purchasers can be informed of the impending sale.
Scouts will distribute flyers. We will offer free delivery within the
neighborhood.
Last year the tree sale netted $1500. John LeMon believes we might make
double that amount this year. Participants agreed that we set a target
of $2000 profit.
3. Philmont High Adventure 2007
In his Scoutmaster report, John indicated that we are in the midst of
seeking access to the high adventure Scout facility in Philmont, New
Mexico for June 2007. A request for a reservation is being made now and
we should know the result by the end of December. If approved, the event
would be for a minimum of 12 days and parents of participating Scouts
will have to make a $50 non-refundable deposit by the end of January
2006. To participate a Scout must be 14 by January 1, 2007, have
finished 8th grade and achieved First Class rank. As of now, John says
those eligible would be James Barber, Mathew Bond, Alex Francisi, Josh
Noel, Michael Robles, Scot Hoke, and Nick Wood. The maximum permitted
size of the group is 12 Scouts. Participation would cost each family
approximately $1100 to 1200. If approved, the plan would be to follow
the pattern of 2003 and have a post-Philmont event, perhaps an extended
hike through the Grand Canyon. In 03 the group was in the West for four
wee
ks. John sees 24 days as a minimum time away.
4. Adventure in Summer 2006
John reports that a decision will be made in January about what to do in
the summer of 2006. Scouts will be choosing between the Adirondacks in
New York state, northern New Jersey and the boundary waters along the
Minnesota Canada border. The themes for July-August 2006 are water
safety and canoeing. John regards team building as the principal
objective.
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Treasurer's Report
Don Francis gave the Treasurer’s report. Don has transferred all authority from Ruth to
himself. Don has indicated that the current bank is charging a fee and not providing a good interest rate. As a result, he feels we need to move the Troop checking account to another bank. Dues were set at $120 for the year last year and will remain the same for this year.
Art Silverman will send out a notice to all Scout families to send in their dues by November 1, 2005. Don will also develop a budget in coordination with Art and John Le Mon. Current Balance is $9,968.
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